FAQs

How do I make a Public Records request?

Please visit the City's public records portal, NextRequest, to make your request. 

Requests by mail, fax, email or in person are also accepted, but will be entered into the portal for processing.

Who can initiate a Public Records request?

Anyone may initiate a request for public records.

What type of information can I request?

Public Records requests are used to obtain records which include a wide variety of documents and other materials (including print, photographic, and electronic formats) that were prepared, owned, used or retained by a public body and are, at the time the request is filed, in the City's possession and control. The Public Records Act excludes certain categories of records from disclosure.

How soon must the City respond to my request?

The City has five business days in which to respond to the request by:

Providing the record(s) or a link to the record(s).

Acknowledging receipt of the request and providing a reasonable estimate of time the city will need to respond to the request.

Denying the records request.

If the requester does not receive a response within 5 day please contact cityrecorder@cottagegrove.org

How much will I be charged for my request?

The City has established fees to reimburse for costs associated with making public records available. You will be advised of the fee required for the request and payment of the fee must be received prior to the material being released. Response timelines are suspended until all fees are paid in full. If The requester fails to pay the fee within 60 days of the date informed of the fee, the request will be closed.

Public Records Request Fees:

Photocopies

Up to 8 1/2" by 14"

Black $0.25 per page

Color $1.00 per page

 11" by 17"

 Black $0.50 per page 

 Color $2.00 per page

 17" by 24"

 Black $1.50 per page

 Color $3.50 per page

 Larger than 17" by 24"

 Black $0.50 per sq. ft. 

Color $2.00 per page

Fax send and receive documents - $0.75 per page

USB Drive/Portable Flash Drive - $12.00

Police Reports Per Printed Document - $25.00

Computer Aided Dispatch (CAD) Report or Log Note - $25.00

Arrest Sheet/Citations Prior to Adjudication - $20.00

Evidence Photos on USB Drive/Flash Drive - $50.00

911 Calls, Copies on USB Drive/Flash Drive $50.00

Body Worn Camera Video 

Minimum up to 200 MB - $50.00

201-- 500 MB - $75.00

501--750 MB - $100.00

751--1,000 MB - $125.00

1,001--1,500 MB - $175.00

1,501-- 2,000 MB - $225.00

2,001 MB and up - $275.00

20 minutes equals 584 MB

For large requests, the City may charge research fees at the current hourly billing rate.

Who is the City’s designated Public Records Officer?

Mindy Roberts, City Recorder

400 East Main Street

Cottage Grove, OR 97424

cityrecorder@cottagegrove.org